PRESENT : Scott Kennedy (SK) - Chairman, Karin Burt (KAB) - Secretary

Lyndsay McKellar (LMcK) - Ladies, Jamie Gregory (JG) - Under 21's, Jim Fleming (JF) - Juniors

Region 1 Steven Cowieson, Scott Alexander, Kevin Slotwinski, Martin Campbell, Patrick McCarron, Derek Ahern, Lindsay Ahern, Mike Clark, Anna Fleming, Pat McCarron

Region 2 Wayne Curren, Mike Keddie (MK), Alan Scott, James Wishart, Gary Wallace, James Hamilton, Shaun Wishart

Leagues: Bobby Watson/Alan Adamson - Cowdenbeath, Kenny Swankie/Bobby Legg - East Neuk , Jim Anderson - Fraserburgh

VISITOR : George Harwood (GH) - EEPA (Invited to chair AGM)

APOLOGIES : None

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1

The Chairman invites George Harwood to chair this AGM.

2

GH welcomes those in attendance and underlines the unacceptable state of affairs regarding the way things have been run allowing unacceptable practices to occur. GH comments on SK's hard work over recent weeks replacing funding for the European Championships 2010 and confirms that the police are now involved. GH comments on the lack of committee meetings that should have taken place but didn't and that it has left the SEPF exposed to things going wrong. Travelling is not an acceptable argument as people should be prepared to travel as it goes with the job. The EPA have reduced accommodation costs and Scotland is aware that it has that level of support and now expects the SEPF to expand into other areas rather than focusing solely on Aberdeen and Fife. Future activities can be carried out well again and comments that the Treasurer must be on top of his role. GH suggests that 6 weekly meetings should be held and if funds aren't OK at any meeting, then the committee are duty bound to ask questions and demand answers. If nothing is forthcoming then a new Treasurer needs to be organised. Simple issues have lead to major problems. After the AGM there must be changes and processes put in place. GH comments on the high attendance at this meeting but notes that there are a lot of players but surprisingly few league representatives. Attendance is not representative of the whole body. GH suggests that 6 members of the committee are elected instead of the current 3 with all 3 executive committee having an assistant in place and that there are now two signatories for cheques as it is unacceptable that it is done any other way. GH then asks all in attendance to introduce themselves to the room. GH confirms that there is a current deficit of 7k. Bottom line is that between 5 and 7k has gone missing.

The Home Internationals are currently being considered for re-instatement with consideration of the current economic climate, although all events have been well supported by Scotland .

The European Cup has temporarily been shelved but will take place in future. It will be for the best inter-league teams. The AGM at the European Championships next week will resolve this.

The World Championships 2010 will take place in Blackpool . This is the most suitable venue due to value for money offered by venues for hire of facilities and that there is plenty of alternative accommodation available for those not wishing to stay at the venue.

GH addresses the issue of accommodation costs being cheaper when booking direct with the venue. Cheap accommodation is often offered on the basis of only a few rooms being available which is part of hotel marketing.

3

GH asks for questions from the floor.

Jim Fleming comments that issues flagged in Malta 2008 have yet to be dealt with. GH comments that it's a fact of life that a level of trust has to be expected and that he doubted that discussions held in Malta would, in fact, have any bearing on the current financial situation the SEPF find themselves in.

GH wants SEPF executive minutes to be publicised so that membership can have input and that minutes are circulated no later than 7 days after a meeting. The first statement on those minutes should be that finances have been checked (statements/paying in books etc). The SEPF belongs to the players and that sometimes the committee lose track and that the membership should look at minutes and ask questions.

A comment for from the floor raises the issue that too much was done by the previous Treasurer. GH confirms that there will be 3 cheque signatories in future (Treasurer, Chairman, Secretary) but that still won't necessarily solve the problem but that face to face meetings, in future, will help a lot.

Jim Fleming comments that the players aren't interested in accounts. GH confirms that it is the responsibility of leagues to be involved.

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EXPULSION OF MEMBERS

The Executive Committee proposes that Stuart Archibald is suspended and that a letter is sent to him confirming his suspension on the grounds of financial irregularities and until there is financial resolution. Back up of his suspension by local leagues would ideally take place and that the Secretary should write to leagues asking for his suspension.

PROPOSED: Lyndsay McKellar SECONDED: Mike Keddie

SHOW OF HANDS (24): All for suspension

GH reminds all, that once legal matters have been completed, Stuart Archibald has the right to appeal. Formal warning to other committee members for lack of vigilance has taken place.

Secretary

4

2009 Minutes of meeting are handed out for players to read.

5

MATTERS ARISING:

MINUTES PROPOSED: Martin Campbell SECONDED: Jamie Gregory VOTED - FOR: 21

6

TREASURERS REPORT:

Not available at this meeting.

7

SECRETARYS REPORT:

Read out (Attachment 1).

Southern Region voice concerns regarding the lack of information they receive for events like the Scottish Singles.

GH suggests that a lot more could be done and that National Registration cards could be the way forward.

KB notes that Registration would mean that player contact details would be available and that the Ladies Section already has a Registration card system in place so it could be easily expanded on.

8

CHAIRMANS REPORT:

Verbal report given apologising for not being more involved during last 12 months and that he has been busy during the last month raising funds. The Chairman confirms that moving forward there will be much tighter controls. SK confirms that he is happy to fulfil any role on the Committee for the coming year and thanks everyone for the large turnout and thanks everyone for their help.

9

Comment from Pat McCarron saying that there appear to be a lot of minor things that need resolving. GH comments that he would prefer less attended and that there had been no financial problems to resolve.

10

SECTION LEADER REPORTS: MENS

Read out (Attachment 2).

LADIES

Verbal report commenting that player numbers were up. The Masters wasn't well supported as the ladies aren't keen to travel. Scottish Open was a failure due to a change of date, although one lady turned up. There are two new players going to the 2010 European Championships and the disappointment that two players pulled out of the 2009 European Championships the day before the event started.

U21's

A verbal report is given noting that a number of juniors have moved up into the U21 category during the last 12 months and this has had a bearing on junior numbers falling. JG comments that he wasn't at the World Championships 2009 but that Marc Fleming stood in as Manager. It is totally viable to expect U21 numbers to increase and that it may be worth considering merging the U21's and Juniors at some point.

OVER 50's

A verbal report is given noting that an over 50 representative got through to the singles final at the European Championships 2009 but they were made to feel like 2 nd class citizens at the World Championships 2009.

JUNIORS

Verbal report underlying the lack of attendance at events during 2009 with communication being the main culprit. Started out OK but all seemed to go pear-shaped latterly. The Scotland v England Juniors was a successful event. Would like someone from Kirkcaldy to consider running the Juniors during 2010.

GH comments that politics was the biggest culprit and that sit down meetings in future will help.

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K Slotwinski mentions that he doesn't believe the comment regarding 'Lack of Ambition to Play for Scotland ' mentioned in the Men's Report is valid and it is more likely that players can't attend for a variety of other reasons.

M Campbell mentions his belief that it is more to do with a lack of funds/general expense.

GH agrees that cost is prohibitive, but on a positive note France are returning with 3 teams which is an achievement.

DH comments that players want sponsorship re using monies taken at events then complain when someone is sponsored and that they then want more prize money.

MK comments that more people are looking at raising funds to assist with paying off the current debt.

GH queries why money isn't raised from World Masters qualifiers and why numbers have dwindled. MK says that he doesn't believe that enough players are interested.

M Campbell comments that 53 played in the last event.

GH: Move for all reports to be approved.

PROPOSED: DH SECONDED: M Campbell FOR: 22 AGAINST: Nil

11

D Ahern asks about Blackball. GH comments that the top players will always win the big matches and that it isn't about the rules, but the players.

12

PROPOSALS:

LMcK: Proposal 1 Wildcard Request

GH suggests that safeguards are put in place to avoid abuse. The Manager to suggest a wildcard name which must be ratified by the Exec. Committee.

VOTED ON: FOR: 13 ABSTAINED: 6 AGAINST: Nil

LMcK: Proposal 2 World Championship Singles Places

GH confirms that we have 4 singles places available to us.

MK: Proposal - Events for Under 16s, 18s, 21s, Over 40s, 50s.

PROPOSED: MK SECONDED: LMcK

VOTED ON: FOR: 18 ABSTAINED: Nil AGAINST: 1

Secretary (Constitution)

MK (Verbal): Interleague Prize Money

Now that the European Cup isn't going ahead can the monies reserved for the event is distributed as prize money instead.

This was agreed in principle but would always be subject to financing being available?

PROPOSED: MK SECONDED: Alan Adamson

VOTED ON: FOR: 20 ABSTAINED: 2 AGAINST: Nil

Fraserburgh League Secretary queries his payment for damage to a caravan at Pettycur bay as he believes that it had already been paid. GH requests that his concerns are put in writing and the committee will deal with it.

Jamie Gregory (Verbal): 5 Man Pub Team Event March 2010

JG asks about feasibility regarding this event taking place. GH voices concerns that there isn't enough planning time; suggesting rather to start planning for March 2011. Agreed to reschedule to later this year.

Exec Comm.

ELECTION OF EXECUTIVE COMMITTEE:

ROLE

2009

2010

PROPOSED

2NDD

VOTES FOR:

Chairman

Scott Kennedy

Scott Kennedy (2nd yr)

K Slotwinski

MK

21

V/Chairman

-

Derek Ahern

21

Treasurer

Stuart Archibald

Ian Moffat

Wayne Curran

Alan Adamson

21

Assist. Treasurer

-

Mike Clark

MK

LMcK

21

Secretary

Karin Burt

Karin Burt (2nd yr)

LMcK

Pat McCarron

21

Assist. Secretary

-

Jamie Gregory

SK

LMcK

21

GH confirms that 6 weekly meeting will take place with at least 3 of the 6 office bearers in attendance.

1. Secretary Report 2009
2. Mens Team Manager Report 2009
3. Mike Keddie's Proposals - Page 1
4. Mike Keddie's Proposals - Page 2
5. Lyndsay McKellar's Proposals